Major renovation is defined as: (1) structural changes to the foundation, roof, floor, exterior or load-bearing walls of a facility, or the extension of a facility to increase its floor area; or (2) extensive alteration of a facility such as to significantly change its function and purpose, even if such renovation does not include any structural change. EEC can then help the provider determine whether any funds need to be returned. The C3 grant funds may be used for wages and benefits for child care program personnel, including compensation for any staff supporting a child care center or family child care providers and their employees. To paint a picture, child care centers today are facing decreasing revenues due to lower enrollment, higher expenses to operate safely during the pandemic, and severe and ongoing staffing difficulties. OCC is not imposing a specific timeframe for when a temporarily closed provider due to COVID-19 at the time of application must reopen. Wisconsin's child care industry continues to face a critical staffing crisis one that is expected to get worse if federal COVID relief funding isn't replaced once it runs out. Upon approval of the waiver, the Lead Agency has 60 days from the date of approval to submit any associated amendments for the waiver. Including additional categories of vulnerable children in the definition of protective services is only relevant for the purposes of CCDF eligibility and does not mean that those children should necessarily be considered to be in official protective service situations for other programs or purposes. To qualify for the EITCVisit disclaimer page, filing units must not exceed the income/earnings eligibility threshold specific to the filing units filing status (married vs. single/head of household) and number of children (zero, one, two, or three or more). The lead agency may use the ARP Act supplemental CCDF Discretionary funds to reduce or waive copayments for a subpopulation of families eligible to receive CCDF. We encourage family child care providers to contact their local SNAP officeVisit disclaimer page for more information. It would also be allowable for the Lead Agency to use CCDF quality dollars to provide grants to impacted child care providers to improve quality and/or maintain the supply of child care. Here are the government resources for the Child Care Stabilization Grant by state: The Child Care Stabilization Grant is part of the American Rescue Plan Act (ARP Act) (Pub. Child care providers also may not involuntarily furlough employees employed on the date of submission of the application. While tribes have some flexibility in defining "Indian child," the definition must be limited to children from federally recognized Indian tribes, consistent with the CCDBG Act's definition of Indian tribe (45 CFR 98.2Visit disclaimer page). A: Maybe, depending on how much of the grant you dont spend on business items. Specifically, providers serving children who receive CCDF services would need to meet requirements for health and safety standards, training, inspections, and background checks. Therefore, providers participating in their ARP Act stabilization subgrant programs may terminate an employee for cause during the subgrant period. Agreements with intermediaries should include requirements for intermediaries to collect and report data to lead agencies on a regular basis, as lead agencies will be expected to report on this information to OCC. Regular email notifications will be sent when payments are released. States and territories are restricted from using CCDF funds for major renovations but can use CCDF funds for minor renovations. Afterwards it costs $99.00 a year. A: Colorado says they encourage providers to give 50% to parents. Lead agencies may choose to contract with intermediaries, such as counties, child care resource and referral agencies, and staffed family child care networks, to manage the administration of the ARP Act stabilization subgrants. Lead agencies may also use other COVID relief funds (CARES Act, CRRSA ActVisit disclaimer page, and ARP Act supplemental) and regular CCDF funds to also help providers become CCDF-eligible. To show payments from the business to the person, documentation may include: Records of self-payments of grant funds from the business should be consistent with personal records for tax purposes. Programs in inactive status are not able to apply or recertify their stabilization grant while they are in inactive status, as only programs that are open to serve children are eligible for stabilization grants. Child Care Relief Funds. Any funds received after the date of permanent closure will need to be returned to EEC. This resource includes the session descriptions, recordings, and resources shared during the BUILD 2022 National Conference. The Child Care Stabilization Grant is the sole focus of these fiscal monitoring reviews. Be open and currently serving children at time of application (this does not include temporary closures of 14 days or less). Lead Agencies may also use CCDF quality dollars to provide temporary grants or assistance to impacted providers to retain the child care supply during periods of closures. If a provider is in the financial position to provide relief from copayments and tuition for families, they should provide that relief and prioritize the relief for families with incomes below 85 percent of state median income. However, a child care provider that was not licensed, regulated, or registered and met state and local health and safety standards as of March 11, 2021, must meet CCDF requirements at the time of application in order to be eligible for a child care stabilization subgrant. Providers can therefore use all or part of the grant to pay themselves. This can be done by transferring money from one bank account to another, writing yourself a check, or leaving money in one bank account and make a note indicating that this is money to pay yourself. Thus, we suggest that, if any Lead Agency adopts this interpretation, the agency should check eligibility at the time of termination of benefits to determine whether the minimum 12-month eligibility requirement applies or not. Lead Agencies have the option to continue serving the child until the next eligibility redetermination, and may establish eligibility periods longer than 12 months. Care provided in emergency situations should be of the highest quality that is reasonably practicable given the particular circumstances. Supporting Family Child Care to Prepare for Child Care Stabilization Grants, Help is on the way! The law specifies that child care providers may use their child care stabilization funds on the following allowable activities: ARP Act stabilization funds cannot be used to cover family copayments or tuition. However, since every situation is unique and states may release additional requirements or restrictions, providers should always consult a tax professional to obtain advice specific to their own unique situation. Yes, Lead Agencies can provide hazard pay to providers that remain open during COVID-19. Stabilization Grants Applications for the Child Care Stabilization 2.0 for Workforce Supports grant are no longer being accepted. However, equipment, materials, and supplies that are not directly related to child care may be an unallowable use of CCDF funds. Federal regulations do not define unlimited access. A: You cant use grant money to pay someone who is not treated as your employee. In cases where a lead agency includes Head Start programs in their ARP Act stabilization subgrants, lead agencies should ensure that CCDF funds do not duplicate Head Start funds and prioritize child care programs that are in need of financial relief and have received comparatively fewer resources during the COVID-19 public health emergency. Providers can use the funds to pay prior program expenses incurred after January 31, 2020. Grant funds are not a loan that need to be paid back. How should a program manage/account for having multiple streams of funding from EEC and other state agencies? For more information, visit the CCSG FAQ section. Afterwards it costs $99.00 a year. No, tribal COVID-19 CCDF supplemental funds, like regular CCDF program funds, cannot be used to provide direct services for families who do not meet the tribes definition of Indian child or do not live within the tribes service area. A policy that moves families currently receiving subsidies to a waitlist is in direct opposition to the graduated phase-out policy. Please do not include personal or contact information. Important note: Although there is federal guidance on how the Stabilization grants are to be administered, each state may interpret this guidance slightly differently. The IRS has published information indicating that receipt of a government grant by a business is generally not excluded from the businesss gross income under the Federal Tax Code and therefore is taxable. You must claim grant funds in your business gross income. Base amount funds can be used for any approved CCDF activities and are not restricted by spending requirements. The NJ American Rescue Plan (ARP) Stabilization Grant is no longer accepting applications. She may keep the funds in the bank account as an emergency fund for later use or she can spend it as she wishes. Therefore, there must be a connection to non-parental child care in order to use CCDF funds. You cant deduct your mortgage payment, but you can deduct your Time-Space% of mortgage loan interest and you can depreciate your home to account for mortgage principal. No. The CCDF rule allows for copayments to be waived for families whose incomes are at or below the poverty level for a family of the same size, for children in protective services, or other criteria the Lead Agency establishes. A CCDF Lead Agency should not consider the economic impact payments (up to $1,200 for qualifying individuals and an additional $500 per child) as income for CCDF eligibility or co-payment calculations. No. Now, thanks to passage of the American Rescue Plan Act of 2021, the child care sector will receive a total of more than $50 billion in direct relief funding. States determine which sources to count as income, unless a statute authorizing funding specifically imposes a requirement to include or exclude funds. And while many child care providers have opened back up, its been anything but easy. See the funding breakdown by state, tribe and territory, and more information about the grant on the White House American Rescue Plan Funding Fact Sheet. Other funds are not within the scope of this review. dollars for the Child Care Stabilization Grants These grants are to provide financial relief to family child care providers and child care centers to cover business costs associated with COVID-19 and to help stabilize their operations This represents a substantial financial benefit to all child care programs! Supplemental Funds Congress awarded additional (or supplemental) funds to the CCDF program through several COVID-19 relief packages (i.e., the CARES Act, the CRRSA Act, and the ARP Act). We encourage family child care providers to contact a tax advisor about what should and should not be reported as part of ones AGI. However, lead agencies may use part of their set-aside for administration, supply building, and technical assistance to help license-exempt, non-CCDF-eligible providers become CCDF-eligible so they can be eligible to apply for ARP Act stabilization subgrants. How do I treat this on my taxes? Continued non-compliance puts you at risk of losing your CCSG award. For example, when each payment is received: What is the Expenditure Tracker tool and how can it be used? Other investments to improve program quality such as supplies, curriculum, screening tools, etc. With limited exceptions, the funding of home visiting programs is not an allowable use of the ARP Child Care Stabilization Funds. Resources to help develop communication strategies that will increase awareness and visibility of the child care stabilization grant program. These essential functions include (i) continuing payments to child care providers serving children receiving subsidies; (ii) provisions for extending eligibility re-determination for families; (iii) communication with the licensing agency to ensure that licensed programs receiving CCDF funds are safe and operational; (iv) assisting new enrollees or preparing for an influx of families who may need assistance; (v) implementation of a waiting list if the Lead Agency does not have one, as appropriate; and (vi) tracking families receiving subsidies impacted by the disaster. The funds are designed to stabilize the child care sector and to do so in a way that rebuilds a stronger child care system that supports the developmental and learning needs of children, meets parents' needs and supports a professional workforce that is fairly and appropriately compensated for the essential skilled work that they do. This means you will pay some additional Social Security taxes, but it also means your higher profit will potentially increase your Social Security benefits. This webinar, presented by child care business expert, Tom Copeland, will cover all the new tax changes affecting family child care providers for 2021.These include the Child Care Stabilization Grants, SBA forgivable loans, new child tax credit, what's deductible in the era of COVID, calculating your Time-Space% if you have been closed, and more. Once a family begins receiving CCDF, their subsidy can only be terminated at redetermination through the graduated phase-out policy, if the reason for termination is income eligibility. In an effort to properly balance these interests, consistent with statutory and regulatory restrictions on the use of CCDF for school, we offer the following: A CCDF Lead Agency has the option to use CCDF to pay for tutoring or academic support services, but only if meeting all of the following conditions: Yes, electronic equipment is an allowable use under CCDBG as an activity to improve the quality of center-based, home-based, or in home child care services provided for school-aged children (45 CFR 95.53(a)(10)). Therefore, my answers below may not be the same answers your state gives you. However, OCC encourages tribal lead agencies to consider expanding their stabilization funds to include providers in the service area who have not previously been part of their CCDF programs, such as family child care providers. Therefore, the lead agency may use the size of the child care program as part of their formula for estimating current operating expenses. In addition, the Coronavirus Aid, Relief, and Economic Security Act or the CARES Act (Public Law 116-136) and the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act of 2021 (Public Law 116-260) provided a combined $13.5 billion in supplemental CCDF program funds to help State, Territory, and Tribal Lead Agencies address COVID-19 impacts, as well as some additional flexibilities for the use of those funds. Generally, annual income means all amounts, monetary or not, which go to, or on behalf of the assisted family that are not specifically excluded by HUD regulations (24 CFR 5.609(a)). The Tribal Lead Agency must request and receive approval from ACF prior to using CCDF funds for construction and major renovation. Stabilization funds can only be used for services necessary to maintain or resume child care services. Paying another entity to handle the applications for stabilization funding does not fall into this category. Can child care providers use the C3 grant funds to cover an individuals family subsidy co-payments or tuition? Will a W-9 be required as part of the application? Each months report is due by the last day of the month for the previous month. Lead agencies have flexibility in determining how to best meet the goal of prioritizing certain children while complying with the eligibility requirements. If you do sign up, please use the referral code 0659. Should I apply for the Stabilization grant?, Is the money I received from the grant taxable income, even if I didnt receive Form 1099?, Is it better to pay myself or spend it on my business?. Even if I didnt get Form 1099? In order to change their definition of an Indian child, a Tribe would need to submit a CCDF Plan amendment (see Program Instruction CCDF -ACF-PI-2019-03 for more information about submitting CCDF Plan amendments). A: Some states have different rules about this. These incentives are considered quality expenditures. In addition, all tribal lead agencies were allocated $30,000 as a base amount of the ARP Act stabilization funds prior to allocating funds based on the number of children served. Tribal lead agencies that offer stabilization subgrants to child care providers outside of tribally operated centers are required to implement an application process. However, Lead Agencies may apply for temporary waivers for extraordinary circumstances in response to emergency situations in accordance with 45 CFR 98.19. Are child care providers required to provide complete relief from copayments and tuition for families in their care while they are receiving an ARP Act stabilization subgrant? FAQs under this heading discuss stabilization subgrants and supplemental funding in relation to Tribal-specific flexibilities. Lead Agencies may consider additional policies that are fair to providers and promote the financial stability of providers in response to COVID-19. ) or https:// means youve safely connected to the official website. Programs will be prompted (via email and in LEAD) to recertify the application on the first day of the month they are recertifying. Providers must have been licensed or certified by March 11, 2021: Providers licensed after March 11, 2021 must contract with DES in order to qualify for grant funding.In addition, all providers must also: Providers are strongly encouraged to update their operational status with their Licensing authority. Tribal lead agencies must also ensure that throughout the subgrant period, the tribally operated center meets the certification requirements, including implementing health and safety policies in line with local guidelines, continuing to pay at least the same wages and benefits to staff as those in place at the time of application, and to the extent possible, providing relief from copayments and tuition for families. If a child care provider intends to cover an individuals family subsidy co-payments, they must use funds other than those from EEC. Based on currently available funding, EEC anticipates funding will be available to provide grants from July 2022 through December 2022. Child care services with a tutoring or academic support component that are funded through CCDF subsidies must be paid in accordance with the Lead Agencys CCDF payment rates. Q: What impact will receiving this grant have on my Social Security benefits? Tribal lead agencies may use CCDF funds from more than one funding stream (i.e., Mandatory, Discretionary, Supplemental, or stabilization funds) to fund a construction or major renovation project, as indicted in their application for construction or major renovation (https://www.acf.hhs.gov/occ/policy-guidance/tribal-construction-or-major-renovation). You can deduct the amount you pay your assistant. Resources highlighting the experiences of CCDF Lead Agencies that awarded grants to child care providers in response to the COVID-19 pandemic. Tribal Lead Agencies must complete the full construction/major renovation application process and receive ACF approval (45 CFR 98.84). The dynamic environment associated with the COVID-19 pandemic has created new challenges for federal, state, and local policy makers charged with the administration of the CCDF program. Lead agencies may determine how they monitor child care providers receiving ARP Act stabilization funds, including what types of documentation and reporting are required. Without a waiver in accordance with 45 CFR 98.19 (covering requests for temporary relief from requirements), OCC does not have the authority to provide an extension of the CCDF obligation and liquidation periods. That's according to a recent national survey of early childhood educators, which found 63.3% of Wisconsin centers are experiencing staffing shortages and that . OCC recognizes that tribally operated centers may not need to submit an application to indicate their need for funds because the tribal CCDF program operates the center, but the tribal lead agency is still accountable for assurances about the supplantation requirements and ensuring that the funds are being used for allowable activities. Lead Agencies have the option to waive the income eligibility requirements for children who receive (or need to receive) protective services, if determined to be necessary, on a case-by-case basis. For providers that implement this policy, CDC recommends limiting direct contact between parents and staff. OCC also recommends that lead agencies be aware of allowable uses of funds and funding requirements with the multiple COVID-19 supplemental funds. Payments to child care workers that are sourced from ARP Act stabilization funding are other types of income that can also be excluded from the eligibility calculation. The ARP Act child care stabilization funds are specifically designed to promote the stability of the child care sector. The ARP child care stabilization funds would be considered self-employment income for the child care providers since they are not universally exempted from SNAP eligibility determinations by law. Goods and services necessary to operate, such as materials, equipment, and technology, Comprehensive services including mental health supports for children and employees. Regular CCDF funds or COVID relief funds (CARES Act, CRRSA ActVisit disclaimer page, and ARP Act supplemental) have a limit of 15 percent of funds that can be used for administrative purposes. For example: The August 2022 CCSG report must be submitted by September 30, 2022. Yes, tribal lead agencies may use the entirety of their ARP Act stabilization funds on construction and major renovation. The provider will provide relief from copayments and tuition payments for the families enrolled in the providers program, to the extent possible, and prioritize such relief for families struggling to make either type of payment. Example 1: Provider pays herself the full amount. For Group and School Age/Center-Based (GSA)programs, the formula will use a centers total licensed capacity to calculate the base amount of the monthly payment. The definition of what counts as income for WIC is determined at the federal level, and payments from child care stabilization funding would generally count as income. As a reminder, child care providers must confirm the data used and the estimated current operating costs as part of their applications. This prohibition applies to both the set-aside and the subgrant funds. CARES Act funds (including those used for construction and major renovation) must be liquidated by September 30, 2023. No, ARP Act stabilization subgrants cannot be used to assist in the purchase of a child care program. 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